It is almost surprising to realize that faxing in some form has been around for almost two hundred years. This incredible technology continues to stay relevant in our era of electronic messaging and communication by generating a physical document in lieu of an otherwise more easily misplaced message. This formality is always best dressed with a fax cover, and today we will explore ten options for fax covers to give you resources and confidence for when you have to use this still-exciting machine.
What Is A Fax Cover Sheet?
A fax cover sheet, just like any cover sheet, is an opening page declaring what the following set of documents entail. Consider it something of a book cover where the story is still intact without it, but having that precursory title and information can organize and prep receivers for the documents to come. A secondary use for a fax cover sheet is they provide visible breaks between multiple packets so that if you were to send more than one fax at a time, the relevant pages remain intact and distinct from one another.
Finally, because fax machines predate caller id and sender lines, a title page is a great way to introduce who is sending the fax, why it is being sent over and what you would like done with said fax. This way there is no confusion on the receiving end, and you can more efficiently get started on exchanging information and documentation.
How To Make A Fax Cover Sheet?
Making a cover sheet is simple and achievable whether you are sending your first fax or your 100th. Microsoft Word has a plethora of fax cover templates that users can modify to meet their own needs and send the information pertinent to the document you are sending. Meanwhile, other sites like myfax.com, provide downloadable fax cover templates that are easily opened through your word processor of choice and modified from there.
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Once you have generated the fax cover with regard to your specific needs, you just simply print and place it as the first page of whatever document you are trying to send. After that, you are on your way!
What Should A Fax Cover Sheet Include?
A fax cover sheet can include really anything you deem to be important regarding the document you send, but often, they should include:
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10 Fax Cover Templates
There are amazing resources online and elsewhere for finding pre-made fax cover templates and integrating them into your own fax workflow. Today we have decided to focus on a series of sheet templates provided at https://www.hloom.com/fax-cover-sheets/. These delightful samples, regardless of which you pick, will provide you a quality starting point for your fax. From the 29 hloom.com offers, we have decided to focus on 10. These 10 include:
Basic Fax
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When you need to send information and don't want more confusing or indirect elements in your fax, the BASIC FAX option ensures that your information is received clearly and responses can be made without confusion. This really is a great and tactful option, and really, most of your documents would benefit from using this fax template as your common default.
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Clean Fax
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For a no frills and straight to the point option, you are unlikely to find better than the clean fax option. Simple, easy to alter and difficult to confuse, this option is a great way to get your point across without superfluous information. It also is easy to adapt so if you need alternate messaging or instruction; you can clearly update accordingly.
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Prominent Business Name
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To give more impact to your recipient and to remind them you are a proud partner in whatever endeavor both parties have agreed to, the PROMINENT BUSINESS NAME option offers organization juxtaposed to your proud and powerful company title. Meanwhile, there is still plenty of room for your instructions and specifics regarding the document you are sending.
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Letterhead Fax
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This classic take with a modern twist will give you the formal and dapper presence of a traditional letter, but it is in the form of a more efficient and useful fax. This is a great way to send information and still subtly make a statement. This offers all of the qualities of a simple fax cover style but with just enough intrigue to distinguish it from other faxes.
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Professional Fax Form
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For an option that leaves little to mystery, the PROFESSIONAL FAX FORM ensures that vital information is not missed and clear instructions are included with the documents you are sending. This is a great option for when you send many faxes and need each packet efficiently organized and would like each to stand out from other pages in various files and filings.
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Logo With Boxed Return Fax
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For an easy-to-read and lovely-to-look-at layout, this option makes a great fax cover sheet for those who like to keep the workplace lively all the while efficient. It maintains the benefits of a more traditional cover sheet while updating the output to a modern era.
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Just Facts
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When you need to send a fax and do not want any information confused or misplaced, this fax cover is great for staying straightforward and securing that your fax is met with the proper response. This one is great to use when you have specific directions for the fax you are sending and need them carried out with exact detail.
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Merry Christmas Fax
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Obviously not a fax cover for everyday use, but this delightful cover is a great way to maintain quality office etiquette while still celebrating one of the most wonderful times of the year. This is a wonderful way to celebrate, but make sure you use it sparingly and with regard to the cultural background of your recipient as well as other potential audience members whose desks this may cross.
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Speech Bubble
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For a fax cover that also throws in a little style, this fax cover enjoys professionalism with a bit of youthful fun and play so that your faxes keep professional and still share personality.
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Fax On Fax
Image Source: hloom.com
For a bit of irony and a fax cover that is sure to offer a bit of a smile, the FAX ON FAX option is a sly and silly way to share important information and still encourage a bit of interoffice fun. The imagery here is not necessarily important although it can be used for people who need to quickly see the origin of the document they are looking at. This is particularly important for people who see printed emails, designs and so many other things every day.
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Conclusion
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There you have it: our top 10 picks for fax covers. Some are to the point while others offer personality. Covers for your faxes are a great way to share important information and to organize faxes into efficient and clearly laid out documents. Whether you are sending out documents to be signed or you are inviting your fellow coworkers to the office Christmas party, a fax cover is a great way to keep an office efficient while still offering personality and fun to shake up a workday. Our final assessment is that the BASIC FAX option should really be your default with some other options on this list being used for specific situations as they arise.
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